Constitution

 

CONSTITUTION OF THE NIGERIAN ASSOCIATION OF    NEPHROLOGY

1.    NAME
       The Association shall be known as ‘‘The Nigerian Association of Nephrology.’’

2.    OBJECTIVES

  1. To promote, advance and disseminate knowledge of kidney and urino-genital tract structure, function and disease.
  2. To seek means for the prevention and treatment of kidney and urino-genital tract disorders, including the enactment of enabling governmental legislation.
  3. To encourage all workers in this disciplines and to foster friendship and co-operation among them both nationally and internationally.
  4. To seek the interest of all who suffer from renal and urino-genital disease in Nigeria.

3.    MEMBERSHIP

  1. The Association shall consist of Foundation members, Ordinary members, Associate members and Honorary members.
  2. Foundation Members shall consist of those persons who were present at the inaugural and preliminary meetings. Also those who by the time of the 1st  Annual General Meeting had indicated in writing to become members of the Association should they be eligible.
  3. Ordinary Members shall be qualified medical practitioners actively engaged in the practice, teaching or research into Renal Medicine and Surgery and related fields.
  4. Associate Members shall be any individual with an interest in Nephrology and its related fields who sympathizes with objectives of the Association and will be encouraged to partake therein.
  5. Honorary Members shall be individuals not necessarily medical, who the Association may from time to time decide to honour for their deeds and services rendered in the realization of the Association’s objectives.

4.    OFFICERS OF THE ASSOCIATION
        The officers of the Association shall be as follows:

  1.     President
  2.     President Elect
  3.     Vice President
  4.     Secretary
  5.     Assistant Secretary
  6.     Treasurer

5.    EXECUTIVE COUNCIL OF THE ASSOCIATION

  • The Executive Council of the Association shall include the officers in (4) above, the immediate past President and Secretary and five Ex Officio members. The council can co-opt any ordinary member for specific functions necessary for the business of the Association.
  • The term of the office for the Executive Council shall be for 2 years.

6.    ELECTION OF OFFICERS

  • Election shall be held at the Annual General Meeting of the Association. No officer shall be eligible for nomination after two consecutive terms in one office without a break of one year.
  • Nomination form shall be filled and submitted to the Secretary at least one month before the Annual General Meeting.
  • The Secretary must compile the list of eligible candidates and present it to the Returning Officer during the Annual General Meeting.
  • In the absence of any candidate or a non-contested post, nomination shall be allowed on the floor of the Annual General Meeting during the election.
  • In any of the options, nomination must be seconded.

7.    DUTIES OF THE OFFICERS

  1. The President shall authorize the summoning of Council, General and Extraordinary meetings at which he shall preside.
  2. The President Elect shall attend all the Council’s meetings as a member but cannot act for the president in his absence. He automatically takes over from the President at the completion of his term if not re-elected during the Annual General Meeting.
  3. The Vice President shall act for the president in his absence. In the event of the office of the President becoming vacant during his tenure, the Vice President shall immediately become the President. The vacant post of the Vice President shall be filled at the next Annual General Meeting.
  4. The Secretary shall be the chief administrative officer of the association. On the authority of the President, or the Vice President when the latter is in a position to act, shall summon all meetings. He or she shall also prepare the agenda for all meetings and keep records of all proceedings. He or she shall arrange for elections.
  5. Assistant Secretary shall assist the Secretary in all duties. He shall become the Secretary immediately the position of the Secretary becomes vacant during his tenure and an Ex Officio member shall be nominated to act as the Assistant Secretary. The vacant position shall be fixed during the next Annual General Meeting.
  6. The Treasurer shall collect and keep in an approved bank, all monies due to the Association, pay all authorized bills, and present a yearly audited account to the Council and the Annual General Meeting. He or she shall compile or circulate to the Council a list of all members in good standing at least one month before the Annual General Meeting.
  7.  An Ex Officio member shall be nominated to act as the Treasurer if the post becomes vacant during the tenure and the vacant position shall be filled during the next Annual General Meeting. For the purpose of operating the Account of the Association, any two of the following shall be the signatories to any authorized cheque issued: The Treasurer, Secretary and the President.

8.    DUTIES OF THE COUNCIL

  1. The Council shall be responsible for the business of the Association, taking into account resolutions passed at the Annual General Meeting. It shall appoint sub committees or task forces as it deems necessary.
  2. Council shall consider and admit candidates proposed for membership of the Association. The names of the successful applicants shall be announced at the Annual General Meeting.
  3. The Council can act on behalf of the Annual General Meeting if the latter so directed or mandated.

9.    THE BOARD OF TRUSTEES

  • Board will be nominated by the Executive council and presented to the AGM for ratification.
  • Board members shall hold office for 6(six) years.
  • Membership of the President and President Elect in the board shall be restricted to the period during which they hold these position.
  • The secretary to the association shall serve as the secretary to the board.


COMPOSITION

  1. 10 reputable Nigerians shall be appointed by the Executive council and presented to the AGM for ratification.
  2. (ii)The Trustees (here in after referred to as ‘‘the Trustee’’) shall be known as ‘‘THE REGITERED TRUSTEE OF NIGERIAN ASSOCIATION OF NEPHROLOGY’’
  3. 5(five) Trustees shall retire every 6(six) years, in order of their appointment or through ballot. The retired Trustees shall be replaced in accordance with 9b(i)
  4. The retiring Trustees shall not qualify for a reappointment without a break for 4(four) years.
  5. In the event of the death, resignation or removal of a Trustee, a replacement will be appointed by council and ratified at the next AGM

FUNCTION

  1. All properties of the association freehold or leasehold and other interest in land acquired for the use and benefit of the Association shall be rested in them.
  2. The Trustees shall handle transaction involving the properties of the Association as directed in writing by the Executive council.
  3. The Trustees shall do everything possible to promote the interest of the Association.
  4. The Trustees shall apply for a certificate of incorporation under The Land (perpetual Succession) Act Cap ’98 and as may be subsequently amended whenever required.
  5. The Trustees shall have a common seal, which shall be kept in the custody of the Secretary of the Association who shall produce it when required for the use of the Trustees.

CESSATION OF MEMBERSHIP
    A Trustee shall cease to hold office if he

  1. Resigned his office.
  2. Becomes mentally or otherwise incapacitated.
  3. Is convicted of a criminal offence by a court or competent authority.
  4. Is officially declared bankrupt.
  5. Dies.
  6. Retires.

10.    MEETINGS

A.    Annual General Meeting

  • The Annual General Meeting shall be held not more than eighteen months after the previous one but always once during each calendar year.
  • An Annual General Meeting shall be held in the 3rd week of February. It shall be held at the same venue and within the same period as the Association’s Annual Scientific Meeting.
  • The Secretary shall present the agenda to the meeting after consultation with the President.
  • Twenty Ordinary members shall from a quorum at a duly summoned meeting.

B.    Executive Council Meeting

  • It shall meet not less than twice a year.
  • Four members of the council shall form a quorum at any duly summoned meeting. The four shall include the President and/or the Secretary

C.    Extraordinary Meeting

  • May be summoned as necessary after not less than four weeks notice, by the President or at the request in writing of twenty Ordinary members in good financial standing.
  • The quorum is as in 9(iv).

D.    Board of Trustees Meeting

  • The Board of Trustees shall meet once a year.
  • The meeting of the Board shall be called by the chairman.
  • The Emergency meeting of the Board shall be called by the chairman if need be or by at least 2/3 of its membership.
  • Invitation for Board’s meeting shall be made by Secretary and mailed together with the agenda at least 4 weeks before the meeting. While invitation for emergency meeting can be effected within 7 days.
  • Decisions at the meeting shall be by simple majority.
  • In case of a tie, the chairman shall cast the deciding vote or refer the case to the General assembly.

11.    NEW MEMBERS

  1. Any two ordinary members shall propose to the Council the name of the candidate and give the grounds for the recommendation of the said candidate.
  2. Council shall then decide whether or not the proposed candidate will be admitted as a member.
  3. New members shall be introduced to the Association by the President of the Annual General Meeting.
  4. Majority vote in Council or 2/3 majority in the General Assembly shall disqualify any candidate from membership.

12.    SUBSCRIPTION

  1. Ordinary Member
    The admission fee shall be as determined by the AGM. The Annual membership fee shall be as determined by the AGM and must be paid at least one month before the Annual General Meeting.
  2. Associate Member
    The admission fee shall be as determined by the AGM. The Annual membership fee shall be as determined by the AGM.

13.    MEMBERSHIP IN GOOD STANDING

  1. Members who attend meetings regularly and are up to date with their subscription shall be said to be in good standing.
  2. Any member whose dues are not received after the holding of two consecutive Annual General Meeting shall cease, ipso facto, to be a member of the Association.
  3. Any member who for no reasonable excuse fails to attend three consecutive Annual General Meeting shall cease, ipso facto, to be a member of the Association.

14.    AMENDMENT

These rules may be amended or added to only by a two thirds(2/3) majority of Ordinary members at the Annual General Meeting. Notice of any proposed amendment must be sent to the secretary not later than three months before the Annual General Meeting. The Secretary shall then circulate the proposed amendment to all Ordinary members not more than one month before the Annual General Meeting. Such amendment must appear on the agenda of the said meeting in the form of a motion, the result of which shall be circulated.